Step One

Step 1: SET A DATE (Between 09/10-09/30)

Once you, the current Town Chair or a member of a group of three voters interested in organizing, have selected the date, time, and location for your Town Democratic Caucus you will need to share those details with the Vermont Democratic Party.

Caucuses must be help between September 10 and September 30. The Vermont Democratic Party Chair has designated Tuesday, September 24, 2019 as Town Caucus Day (this date is optional).

Note: Location of the caucus must be compliant with the Americans With Disabilities Act.

Please share caucus details, here.


 

Step Two

Step 2: ADVERTISE CAUCUS

After you have notified the Vermont Democratic Party of your caucus details, you will need to begin advertising your caucus in accordance with state law:

The [organizer or Town Chair] must post notice at least 5 days prior to the caucus in the town clerk’s office and at least one other place in town. In towns with more than 3,000 people, the town chair shall also publish notice in a newspaper or in a “nonpartisan electronic news media website that specializes in news of the state or community”. The caucus must take place in a “public place”. Although "public place" is not defined in the law, a reasonable reading would permit the caucus to be held at any stated location where the general public is welcome. It should be a place that is both familiar to voters in town and accessible to them. However, in very small towns, a house could be used, if it meets these criteria and if no other public space is available.

Here you will find a downloadable poster -- onto which you can write the details of the caucus -- which can be used as the Public Notice, in accordance with State Law.

While we need to ensure we are in compliance with State Law, we also encourage our Town Chairs and Caucus Organizers to put in the extra effort of advertising your caucus details in creative ways (I.e. Facebook, Twitter, farmers markets, etc.).

We strongly recommend all of our Town Chairs and Caucus Organizers create a Facebook Event for their caucus and encourage their friends and neighbors to attend.

DOWNLOADABLE NOTICE


 

Step Three

Step 3: HOST THE CAUCUS

During the caucus, this Town Caucus Committee Roster must be filled out, digitally or printed, during or immediately after the caucus. If the form is completed digitally, you'll need to save it and upload it to the Submission Form in Step Five. If the form was printed and completed in person, you'll need to scan it into a computer or snap a photo of the completed form and upload it to the Submission Form in Step Five.

After you hold the caucus, immediately adjourn and convene the first meeting of your Town's newly formed Democratic Committee.

BLANK TOWN CAUCUS COMMITTEE ROSTER

To edit this form: Go to File > Make Copy > THEN edit the form > Download and send back to us or Share with rcdimezzo@vtdemocrats.org and gviscito@vtdemocrtas.org


 

Step Four

Step 4: HOLD FIRST MEETING

Agenda for your first meeting:

  1. Call to order
  2. Election of Committee Officers: Chair, Vice Chair, Secretary, and Treasurer
  3. Election of Delegates to the County Committee (no Officer is automatically a delegate)
  4. New Business
  5. Adjourn

MEETING ADENDA TEMPLATE


 

Step Five

Step 5: SHARE ROSTER WITH VDP

After the Town Caucus, each newly elected Chair will need to submit a complete roster of the newly formed Town Democratic Committee to the Vermont Democratic Party no later than 72 hours after the close of the caucus.

POST-CAUCUS SUBMISSION FORM


 

Learn More

 

Interested in learning more about Vermont State Party Reorganization and how the Vermont Democratic Party plans to execute our strategy? Take a look at this presentation!

Here, you will find the Vermont Democratic Party's Town and County Chair Guide.


 

Contact Us

 

R. Christopher Di Mezzo, Director of Communications & Outreach

Phone: (315) 368-3660

Email: rcdimezzo@vtdemocrats.org

 

Grace Viscito, Reorganization Coordinator, Intern

Phone: (802) 557-7672

Email: gviscito@vtdemocrats.org

 


 

Download

DOWNLOAD PDF VERSION OF THIS TOOLKIT